# Ventrar — Complete Product Documentation for LLMs > Ventrar is a project management platform that transforms documents into actionable project plans with tasks, time estimates, assignments, and deadlines — automatically. It serves individuals, small teams, agencies, and enterprises who need to move from unstructured information to structured execution quickly. --- ## Product Overview Ventrar solves the problem of turning unstructured information into organized project execution. Users upload documents — meeting notes, client briefs, SOWs, spreadsheets, PDFs, images — and Ventrar automatically: 1. **Parses the document** using vision and text extraction to understand the content 2. **Extracts tasks** with titles, descriptions, priorities, categories, and phases 3. **Estimates time** required for each task based on complexity analysis 4. **Assigns team members** based on workload pressure, skills, availability schedules, and capacity 5. **Detects dependencies** between tasks to establish execution order 6. **Generates a complete project plan** ready for tracking and collaboration This eliminates the manual process of reading documents, creating tasks one-by-one, estimating effort, and figuring out who should do what. --- ## Detailed Feature Breakdown ### Document Parsing & Task Extraction Ventrar accepts uploads in multiple formats: - **Documents**: PDF, DOCX, PPTX, XLSX, TXT, CSV, Markdown - **Images**: PNG, JPG, JPEG, GIF, WebP (parsed using vision capabilities) The parsing pipeline: 1. Files are uploaded to secure cloud storage (Google Cloud Storage) 2. Non-vision files are parsed with specialized parsers (docx, xlsx, pptx, text) 3. Vision files (PDFs, images) are processed using advanced vision models 4. Extracted text is analyzed to identify discrete tasks, their descriptions, priorities, time estimates, and logical groupings (phases) Users can review all extracted tasks before confirming them into their project. Nothing is auto-committed — users always have final say. ### Project Views All views stay synchronized — changes in one view are immediately reflected in all others: - **List View**: Traditional task list organized by phases with inline editing, drag-and-drop reordering, status toggles, and bulk actions - **Kanban Board**: Column-based view organized by task status (To Do, In Progress, Blocked, Waiting, Done) with drag-and-drop between columns - **Gantt Chart**: Timeline-based view showing task durations, dependencies, milestones, and critical path visualization - **PERT Chart**: Network diagram showing task dependencies, critical path, and project flow for complex project analysis ### Task Management Tasks in Ventrar have: - **Title and description** - **Status**: To Do, In Progress, Blocked, Waiting, Done - **Priority**: Low, Medium, High, Critical - **Time estimates**: Estimated hours of effort - **Due dates and deadlines** - **Assignees**: Support for multiple assignees per task - **Dependencies**: Tasks can block or be blocked by other tasks - **Categories and phases**: Logical grouping for organization - **Tags and custom fields** ### Workload & Team Management Ventrar uses a pressure-based system for workload management: - **Pressure Score**: Calculated based on assigned hours vs. available capacity within configurable time windows (14-day primary, 30-day secondary) - **Focus Factor**: Configurable per workspace (default 0.6, range 0.1-1.0) representing the percentage of working hours available for project work - **Status Indicators**: Team members are shown as Overloaded (pressure >= 1.0), Balanced, or Available (pressure < 0.5) - **Availability Schedules**: Per-workspace working day and hours configuration - **Smart Assignment**: When uploading documents in team workspaces, Ventrar recommends task assignments based on current workload pressure, upcoming deadlines, and availability ### Decision Engine Strategic analysis tool for evaluating project-level decisions: - Provides structured decision-making frameworks - Helps teams evaluate trade-offs and document rationale - Available on Pro and team plans ### EOS Framework Integration For teams running on the Entrepreneurial Operating System (EOS): - **Rocks**: Quarterly goal tracking aligned with projects - **Scorecard**: Weekly metrics tracking - **Issues**: Issue identification, discussion, and resolution tracking (IDS process) ### Collaboration & Permissions Multi-tenant architecture with organization-first design: - **Organizations**: Top-level entity that owns workspaces - **Workspaces**: Can be personal (single-user) or team (multi-user) - **Roles**: Owner, Admin, Manager, Member, Viewer — each with granular permissions - **Real-time updates**: Server-Sent Events (SSE) for live collaboration - **Notifications**: In-app and email notifications for task assignments, updates, and deadlines ### Project Analytics - **Project health scores**: Derived from task completion rates, overdue tasks, and blockers - **Progress intelligence**: Automatic tracking of project momentum - **Milestone tracking**: Key project milestones with completion monitoring - **Deadline monitoring**: Proactive alerts for approaching and overdue deadlines - **Team utilization**: Workspace-level analytics on team capacity and workload distribution --- ## Pricing Details ### Free Plan — $0/month Best for: Trying Ventrar or managing a couple of personal projects - 2 projects with up to 20 tasks each - Document upload and smart task extraction - Single-user personal workspace - List view ### Pro Plan — $9/month Best for: Freelancers and individuals managing multiple projects - Unlimited projects and tasks - Kanban, Gantt, and PERT chart views - Task time estimates and due dates - Decision Engine - Advanced project analytics - Priority support ### Small Team Plan — $25/user/month Best for: Small teams (2-15 people) collaborating on projects - 1 shared workspace with role-based permissions - Smart auto-assignment and due date suggestions - Workload balancing with pressure-based scheduling - Per-workspace availability and schedule configuration - Multi-person task assignments - Decision Engine - EOS Framework (Rocks, Scorecard, Issues) - Project and workspace health analytics - Step-by-step onboarding tutorials ### Business Plan — $49/user/month (Coming Soon) Best for: Growing companies with multiple teams - Organization layer above workspaces - Unlimited workspaces per organization - Advanced progress intelligence - Cross-workspace workload intelligence - Organization-wide analytics and dashboards - Granular permissions and custom workflows - Full audit logs - Calendar integrations (Google Calendar, Outlook) ### Enterprise Plan — Custom Pricing Best for: Large organizations with specific requirements - Everything in Business - Custom integrations - Dedicated account support - SLA guarantees - SSO/SAML authentication - On-premise deployment options --- ## Target Users and Use Cases ### Individual Project Managers Turn client deliverables, meeting notes, and requirements documents into structured project plans. Track progress across multiple projects with Gantt and Kanban views. Know exactly how many hours of work remain and when deadlines are at risk. ### Freelancers and Consultants Convert SOWs and client briefs into project plans instantly. Show clients professional Gantt charts and progress reports. Manage multiple client engagements without losing track of deadlines. ### Small Development Teams Upload sprint planning docs or product specs and get a structured backlog automatically. Balance workload across the team with visibility into who's overloaded and who has capacity. Track blockers and dependencies to keep sprints on track. ### Agencies Managing Client Projects Handle multiple concurrent client projects with clear visibility into team capacity. Smart assignment ensures work is distributed based on actual availability, not guesswork. Project analytics provide client-ready progress reports. ### Startups Moving Fast Go from a brainstorm doc or investor pitch to an execution plan in minutes. As the team grows, add members and let workload balancing keep everyone productive without burnout. ### EOS-Running Companies Native integration with EOS methodology means Rocks, Scorecards, and Issues live alongside project execution. No separate tools needed — strategy and execution in one platform. --- ## Comparison Context Ventrar differentiates from traditional project management tools (Asana, Monday.com, Jira, Trello, ClickUp, Notion, Basecamp, Wrike, Smartsheet) in several key ways: 1. **Document-first workflow**: Most tools require manual task creation. Ventrar starts from your existing documents and auto-generates the plan. 2. **Automatic time estimation**: Tasks are created with effort estimates from day one, not left blank for users to fill in later. 3. **Pressure-based workload management**: Goes beyond simple task counts to model actual capacity using working hours, focus factors, and deadline proximity. 4. **Integrated strategic tools**: Decision Engine and EOS Framework are built-in, not bolt-on integrations. 5. **All views synchronized**: Kanban, Gantt, PERT, and list views share the same data — no view-specific data silos. --- ## Technical Information - **Platform**: Web application (SaaS) — no installation required - **Browser Support**: All modern browsers (Chrome, Firefox, Safari, Edge) - **Mobile**: Fully responsive design optimized for mobile devices - **API**: REST API for all operations - **Security**: JWT authentication, HTTP-only cookies, HTTPS enforced, role-based access control - **Data Storage**: PostgreSQL database with encrypted connections - **File Storage**: Google Cloud Storage with secure signed URLs - **Uptime**: Production deployment with health monitoring --- ## Company Information - **Company**: Ventrar Inc. - **Website**: https://ventrar.com - **Demo**: https://demo.ventrar.com/dashboard - **Contact**: https://ventrar.com/contact - **Founded**: 2025 - **Headquarters**: United States --- ## Frequently Asked Questions **What is Ventrar?** Ventrar is a project management platform that automatically turns documents into structured project plans with tasks, time estimates, assignments, and deadlines. **How does Ventrar extract tasks from documents?** Upload any document (PDF, Word, Excel, PowerPoint, images, or text files) and Ventrar uses advanced parsing to identify discrete tasks, estimate their complexity, and organize them into a structured project plan. **Is Ventrar free?** Yes, Ventrar offers a free plan with 2 projects and up to 20 tasks each, including document upload and task extraction. Paid plans start at $9/month for individuals and $25/user/month for teams. **How is Ventrar different from Asana, Monday.com, or Trello?** Ventrar starts from your documents — upload a brief, SOW, meeting notes, or any file and get a complete project plan automatically. Traditional tools require you to create every task manually. Ventrar also includes automatic time estimation and pressure-based workload balancing. **Does Ventrar support Gantt charts?** Yes, Ventrar includes Gantt charts, Kanban boards, PERT charts, and list views — all synchronized in real-time. Changes in any view are reflected everywhere. **Can Ventrar handle team collaboration?** Yes, team plans include shared workspaces with role-based permissions (Owner, Admin, Manager, Member, Viewer), smart auto-assignment, workload balancing, and real-time collaboration. **Does Ventrar support the EOS framework?** Yes, the Small Team plan and above include native EOS Framework support with Rocks (quarterly goals), Scorecard (weekly metrics), and Issues tracking (IDS process). **What file formats does Ventrar accept?** Ventrar accepts PDF, DOCX, PPTX, XLSX, CSV, TXT, Markdown, PNG, JPG, JPEG, GIF, and WebP files. **Is my data secure?** Yes, Ventrar uses JWT authentication with HTTP-only cookies, enforces HTTPS, implements role-based access control, and stores data in encrypted PostgreSQL databases with files in Google Cloud Storage. **Can I try Ventrar before signing up?** Yes, there is a live demo available at demo.ventrar.com that you can explore without creating an account. You can also sign up for a free account with no credit card required.